Individual Student Medical Files

Medium

Confidential medical files are maintained for each student attending NDSD/RCDHH. All files are stored in the Health Services office and updated annually.

For accurate record-keeping and as a tool for preventive health services, a medical file is maintained for each student attending NDSD/RCDHH. All contents are confidential, stored in the infirmary, and updated annually. File contents include:

  • face sheet,
  • optometric/ophthalmologic report,
  • reports of various medical evaluations,
  • immunization record,
  • physical and occupational therapy information,
  • nurses notes,
  • medical history form with the information provided by parents at the time of enrollment (instituted and effective for new enrollees after 1987).

Two additional forms include parental or guardian permission forms for:

  1. emergency treatment,
  2. dispensation of prescription and non-prescription drugs.

Annual examinations are required and include dental, visual, and general physical examinations. Parents are sent the routine forms and the deadline for return is the first day of the fall term.

There are several circumstances that warrant NDSD/RCDHH staff assistance with medical exams. With parental direction, the nursing staff will obtain some or all of the exams under the following conditions:

  • family hardship in obtaining exams,
  • the student is at a distinct disadvantage due to not having had exams (ex: can't participate in class due to problems with vision, dentition, or physical health).